Ace the 2025 BTEC Digital Info Tech Challenge – Power Up Your IT Skills!

The correct choice emphasizes the importance of having access controls set according to specific roles within the organization. This means that employees will only be able to access shared folders that are relevant to their job functions and responsibilities. By setting the correct permissions based on roles, you ensure that sensitive information is protected while still allowing employees to access the data they need to perform their tasks effectively.

Role-based access control helps maintain both security and efficiency. For instance, a human resources employee would have access to employee files and payroll information, whereas a member of the marketing team might only need files related to marketing collateral. This tailored approach minimizes the risk of data breaches and ensures compliance with regulations regarding employee privacy and information security.

The other choices do not address the nuanced needs of shared folder access: universal settings would apply the same access across all employees regardless of their roles, open access for everyone could lead to significant security risks, and compressed file formats do not relate to access permissions but rather to how files are stored or shared. Therefore, establishing access based on roles is essential for managing and safeguarding employee data effectively.